You can sell quality goods or provide valuable services. And your team can be highly qualified. But every day, any business faces new challenges that it does not always cope with successfully. If you are looking for an effective and versatile toolkit, the ERP BJet system is what you need.
BJet ERP (Enterprise Resource Planning) is a comprehensive cloud solution to the most common business problems. Let’s find out which ones.
1. LACK OF A SINGLE BASE
In many companies, production records are kept in Excel spreadsheets (or another similar program), inventories are accounted for in their accounting system, and accounting uses accounting software. It is not effective.
In ERP, a single database is formed, which stores all information from each area of activity and department. And it’s not just stored, it’s transmitted and updated instantly.
2. WASTING TIME ON ROUTINE TASKS
In the beginning, quite often the only available option is to perform tasks manually: filling out forms, entering data, etc. However, the bigger your company, the more data there will be processed. At some point, you will have to hire new employees to cope with the workload. Is there another way?
Growing a company does not necessarily mean increasing the number of employees, at least those responsible for routine tasks. By setting up ERP, you will be able to really effectively organize the work of the entire enterprise. For example, ERP can create order lists and invoices instead of accountants or provide up-to-date product information in stock to sales managers. You are insured against errors in the database due to inattention, fatigue, that is, the human factor. Templates of primary documents, agreements, contracts will allow accelerated work.
3. COMMUNICATION PROBLEMS
If an employee needs to contact another employee, and another employee – another one to get the information that the first needed, that’s a problem. As well as additional risk. You don’t want the whole business process to stop because someone is unavailable or because the staff is constantly distracting each other. So, you need a system to store all the necessary information.
This is exactly what ERP can be useful for. As a result, each authorized team member will be able to find the required data. Communication is transparent, clear, and accessible to all who need it. Fast, simultaneously, even from a smartphone.
4. INCOHERENCE OF DIVISIONS WORK
Creating a single information environment for all departments will avoid duplication of responsibilities. The software allows you to manage projects effectively: set goals, differentiate tasks, control the stages of implementation and deadlines.
Employees of all departments will have access to chats, documents, to-do lists, calendars. It is a tool not only for planning and control but also for motivating staff. Communication between departments and teamwork to achieve business goals contributes to the formation of a common culture throughout the organization, providing a reliable but flexible personnel structure.
5. LACK OF INFORMATION ABOUT CLIENTS
What usually happens to customer data when an order is fulfilled? They are lost. Staff will not be able to provide the appropriate service without the ability to track details. To meet the demands of your customers, you need as much structured information as possible.
ERP allows employees to see all communications, order history, feedback, and more. When a customer contacts you again, any member of the team will be able to provide the best-personalized service. Commercial offers can also be customized and sent automatically.
6. DISORDER IN FINANCE
To be financially stable, a company needs to know where the money is going. With a lot of operations, this can be difficult. But not with ERP. The system stores information about orders, production and delivery costs, accounts payable and receivable. ERP can analyze information and provide detailed reports on the balance sheet, profit and loss, cash flow in UAH or foreign currency.
And the most important thing: ERP will help automate the process of generating consolidated financial statements in accordance with international business standards. At the same time, the system is adapted to Ukrainian realities and legislation.
7. UNFIXED INTEGRATION BETWEEN SERVICES
If you have some separate software solutions that work, but do not interact with each other, you have to re-fill something, manually transfer data. You do not see the whole picture, you can not receive and transmit information fast and control processes. Therefore, integration is needed. It speeds up tasks, improves the quality of production and service, reduces costs.
ERP BJet can be integrated with other business automation systems to simplify the transition. In addition, more than 50 third-party services are available for integration. For example, by integrating with banking systems (iFOBS, iBank, BankAPI), you will be able to view account balances, track transactions in real-time, and make adjustments.
8. SLOW ADAPTATION TO CHANGE
Without automation or if the software is selected incorrectly, you will not be able to move fast, improve or add a new line of business. This can hinder the organic development of the company.
As your business grows and changes, the ERP system will improve together with it. You do not need to install new software, just select the appropriate module or several from the library. Modules can be used in any combination and, thanks to the open source ODOO, you can create your own. The library has more than 480 applications, as well as ready-made solutions for the IT sector, retail, HORECA.
9. THREAT TO INFORMATION SECURITY
Loss of important information, its use by third parties, or unauthorized changes to the database are threats that may stop operations and damage the company’s reputation.
Therefore, in ERP all data is stored in the cloud storage, two-factor authentication is used to protect it, and backups are created automatically. The right of access to information for employees of different levels and contractors can be configured.
10. BLIND DECISION MAKING
Decision-making is a complex and responsible part of the job. If you do not have the ability to track all transactions and financial indicators in real-time, the risk of error is high.
ERP not only allows you to receive timely information about all processes in the company. Multi-level analysis of all business processes (reports, dashboards), modeling, and forecasting for specified parameters are also available to you. Making management decisions is now easy because all the data for this is quickly available.